Undertake Awards Officer activities in awards-specific small projects within the implementation of a range of administrative and logistical functions across the scholarships program cycle (including shortlisting, interviews, pre-departure briefings, workshops, mobilisation of Scholarship and Short Course Awards students), ensuring that all Awards processes are implemented in accordance with the Quality Assurance Manual (QAM).
DUTIES AND RESPONSIBILITIES
* Develop work plans and prepare weekly progress reports on progress or difficulties being encountered and offering solutions to problems;
* Assist the Awards Manager to supervise and quality assure (QA) administrative and logistics processes for all classes of Award;
* Take a lead role in managing external liaison with key Program counterparts including Australian government officials in DFAT and DIBP, Student Contact Officers (SCO’s) in Australian universities, Provider Representatives, Coordinating Authorities, AAA specialist advisers on gender, disability, visas etc, IT Division and other Program staff to coordinate the effective implementation of AAA.
Gender Equality and Social Inclusion:
Australia Awards in Africa is committed to supporting inclusive development practices across all program activities. Social inclusion is an umbrella term adopted by Australia Awards to refer to gender equality, disability inclusion and HIV support. Among your roles, you will be expected to implement and embed inclusive development practices within your work activity. You will be expected to demonstrate sensitivity to issues of social inclusion, and especially as you engage with candidates, awardees, alumni and other stakeholders.
QUALIFICATIONS AND EXPERIENCE
* Exceptional administrative and organizational skills.
* Excellent attention to detail and accuracy.
* Reliable, able to work independently.
* Strong analytical skills and the confidence to make independent decisions.
* High level of interpersonal skills with a flexible and collaborative personal style and the ability to communicate with diverse groups.
* Fluency in written and spoken English.
* Microsoft Office suite to an advance level.
* Ability to work under-pressure, meet deadlines, prioritise workload and ‘multi-task’.
* Mature work practices, highly motivated, demonstrated sound judgment and the ability to respond positively to mentoring and directions.
* Tertiary education preferential
Good written and verbal communication skills
Good interpersonal skills and ability to communicate effectively and professionally with external clients
Good organizational skills and ability to work co-operatively as a member of a team.
Information management, particularly experience in using databases
Windows 2000/2008 operating platform knowledge
Office 2000/2010 knowledge
Mature, self-driven individual who can work independent